Administrative Assistant / Associate Full Time

The Canadian Chinese School of Theology Vancouver is seeking a dedicated, detail-oriented Administrative Assistant to support our mission of equipping ministry leaders and nurturing Christian brothers and sisters to serve faithfully in God’s kingdom mission. This role is ideal for someone who thrives in a collaborative, faith-based environment and brings both passion and competence in general administration, communications, marketing, and event coordination. The Administrative Assistant plays an important role in ensuring the smooth daily operation of the seminary while helping to advance its public presence and ministry initiatives. We are looking for a proactive team member who values excellence, hospitality, and service, and who is eager to contribute to theological education within the Canadian Chinese church community. Hours: Full-time (37.5 hours per week) Salary: $21–25 per hour based on qualification and experience, plus medical and professional development benefits (as per CCST Vancouver Staff Handbook) Location: CCST Vancouver main campus, with periodic travel to local churches and conferences Reports to: School Administrator and/or Principal Application Deadline: March 10, 2026, or until the position is filled Position Summary The Administrative Assistant plays a vital supporting role in ensuring the smooth and efficient operation of the seminary’s office, classrooms, and library, while advancing the educational mission of CCST Vancouver. This position requires exceptional attention to detail, strong organizational skills, and the ability to work collaboratively within a team-based administrative structure. The ideal candidate is dependable, service-oriented, and deeply aligned with CCST Vancouver’s vision of equipping ministry leaders and nurturing Christian communities for God’s kingdom mission. Working closely with colleagues, this individual provides both administrative and creative support across daily operations, library services, event coordination, and marketing initiatives. Precision, follow-through, and a proactive mindset are essential in this role. For candidates who demonstrate advanced administrative capacity, there is an opportunity to be promoted with a salary increase.   Key Responsibilities 1. Daily Operations

• Work one evening shift per week and Saturdays as scheduled.
• Provide reception and front-office support with professionalism and hospitality.
• Support classroom coordination and daily administrative operations.
• Assist with facilities oversight, including maintenance coordination, cleaning, repairs, and security.
• Prepare and maintain official school documentation (e.g., meeting minutes, vendor contracts).
• Support database management, shared cloud drive and student e-portal.
• Maintain organized digital and physical filing systems.
• Provide data-entry support for overall operations.
• Perform additional administrative duties as assigned.

2. Library Operations

• Data entry and database maintenance. Catalog new acquisitions in the library management system.
• Reshelve books accurately and maintain orderly collections.
• Assist students in locating course-related materials. Process book holds and reservations for students.
• Update and rotate required textbooks each semester.
• Acquire new books in alignment with curriculum needs.

3. Lay Theological Education (LTE) Program & Event Support

• Provide scheduling and logistical support for orientations, retreats, graduations, meetings, seminars, public lectures, and school wide events.
• Collaborate with the Registrar’s Office and LTE department on planning, logistics, and communication.
• Coordinate resources and promotion for student, faculty, and alumni activities.

4. Marketing & Communications

• Assist in planning and promoting seminary events.
• Create and schedule content for newsletters, email campaigns, and social media.
• Design marketing materials.
• Manage school-wide marketing schedule in coordination with recruitment and development staff.
• Coordinate production and distribution of print and digital promotional materials.

5. Vendor & Contractor Coordination

• Source and liaise with vendors to secure cost-effective services.
• Prepare and manage contractors’ service contracts.
• Monitor vendor performance to ensure quality and efficiency.

Additional responsibilities as assigned by the supervisor. Work Structure CCST Vancouver operates with a collaborative administrative model. Responsibilities are distributed among team members to ensure balance and mutual support. Each staff member holds primary and secondary areas of responsibility while contributing to the collective success of the team. This role requires both independent initiative and strong teamwork. Clear communication, reliability, and shared ownership of institutional goals are essential. Key Attributes

• A committed follower of Jesus Christ with alignment to CCST Vancouver’s mission and values.
• Demonstrates integrity, accuracy, and careful attention in documentation and execution.
• Strong team player who communicates clearly and builds healthy working relationships.
• Adaptable and calm under pressure; embraces a growth mindset.
• Proactive problem-solver who identifies opportunities to improve systems and workflows.
• Dependable, organized, and able to anticipate needs in a dynamic ministry environment.

Qualifications Education

• Bachelor’s degree (Business Administration, Education Management, or related field preferred).
• Theological education diploma or degree is an asset.

Experience

• Minimum 2 years of experience in administration, communications, marketing, or related field.
• Experience in an educational or library setting is an asset.
• Familiarity with theological education or church contexts is an asset.

Skills

• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and deadlines with accuracy.
• Proficiency in Microsoft Office Suite and comfort with digital platforms (Mailchimp, Canva, Zoom, CRM systems, project management tools).
• Experience with educational software is an asset.
• Excellent written and verbal communication skills in English and Chinese (Mandarin and English are required, Cantonese an asset).
• Valid Class 5 Driver’s License and access to a personal vehicle (mileage reimbursed).
• Ability to perform light physical tasks (e.g., moving classroom furniture, reshelving books).

Why Join CCST Vancouver? At CCST Vancouver, you will serve within a vibrant, mission-driven community committed to theological education and leadership formation in the Canadian Chinese church context. We offer:

• A collaborative and supportive team culture
• Opportunities for professional growth
• Meaningful contribution to kingdom-focused theological education
• A pathway for increased responsibility and leadership development

If you are detail-oriented, organized, team-minded, and passionate about supporting theological education, we invite you to apply.   Application Procedure Please submit a cover letter and resume to [email protected], and complete the Pre-Screening Checklist at the following link: https://forms.gle/tCJtPSqYAgoKQUzm7 on or before March 10, 2026. Applications will be reviewed on a rolling basis until the position is filled. Only candidates selected for an interview will be contacted.   For more information about our seminary, please visit ccstvan.ca.