Executive Assistant – MCC BC
Start Date: December 16, 2021
Nelson/Kraft & Associates is assisting MCC BC in their search for an Executive Assistant.
All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.
This position supports the Executive Director (Chief Executive Officer – CEO) in agency wide duties related to engaging MCC BC’s supporting constituency, board and board committee functions, MCC Legacy Trust subsidiary enterprise relations, broader MCC collaboration across Canada and international programs, as well as MCC BC Leadership Team activities related to strategic planning, policy development, risk management, and operations related to programs, finances, property management, human resources, social enterprises, advancement and office management. In this role, the Executive Assistant must ensure appropriate confidentiality and a high standard of communication with individuals and groups that relate to the Executive Director. This role functions in a fast pace environment that requires multi-tasking and ongoing flexibility.
This full-time (37.5 hours/week) salaried position is accountable to the Executive Director based in Abbotsford, BC. Only candidates currently eligible to work in Canada will be considered.
General office hours are 8:30 am – 4:30 pm. Some evening and weekend work will be required.
Education: Bachelor’s Degree is strongly preferred.
Documentation: Satisfactory police record check will be required.
The successful applicant will have several years of experience as an Executive Assistant or Project Manager or a related role that requires excellent organizational skills, analytical abilities and collaborative working relationships, with a high degree of proficiency and/or willingness to learn in the following areas:
Organizational awareness: A solid understanding of the activities of MCC BC, MCC Legacy Trust and subsidiary relations, a general awareness of the activities for MCC as a whole, and the initiative to be a pro-active learner. In addition to learning about operational activity there is also the need to understand decision making processes of MCC that relate to the Executive Director such as the function of AGM, Board, Committees, Leadership Team and the broader MCC organization.
Initiative: Ability to take initiative and anticipate tasks that need attention, know when to ask for advice and consent, develop systems to track action items for the Executive Office and follow up with the Executive Director.
Communications: Good listener, ability to follow key issues and summarize, strong oral and written communication skills, good speed and accuracy entering data and developing reports, good spelling and proof reading, ability to take minutes for various meetings and draft correspondence.
Working Relationships: Ability to establish, sustain and foster pleasant and effective working relationships with the team in BC, MCC BC subsidiary relations, MCC counter parts, community leaders, pastors and constituents to assist the work of the Executive Director. Healthy and pro-active approach to problem solving in working relationships.
Teamwork and Collaboration: Ability to work collaboratively with others as part of a team, with some tasks being highly integrated with the work of the Executive Director, working in a supporting role in most responsibilities and taking the lead role in some areas.
Problem solving: ability to analyze and synthesize information to understand issues, identify options and support sound decision making, ability to identify problems and to present solutions.
Planning and organization: Detail-oriented with strong organizational skills; ability to take general direction and anticipate details that will need attention; ability to create systems to organize information and track priorities.
Technical expertise: proficiency and ability to learn standard office equipment, information technology, social media, video conference platforms, and computer software such as word processing, spreadsheets, databases, power point and others, able to format documents for presentation, good trouble-shooting abilities.
Meetings, Minutes and Follow-up:
Coordinating Schedules and Communications:
Data Management :
Constituency Relations and Special Events:
Planning and Reporting:
How To Apply
Please submit your resume & cover letter highlighting how your skills relate to the responsibilities for the position and how you align with the mission of the organization through Executive Assistant – MCC BC | Mennonite Central Committee Canada (mcccanada.ca).
Please ensure you select Executive Assistant position once you have registered. For more information, contact Sophie Tiessen-Eigbike, MCC BC HR Director at [email protected] or call 604-850-6639.