St. Augustine’s Anglican Church is located in Marpole, a community where unemployment is higher than average and incomes lower than average. We serve our neighbourhood through the work of many volunteers and a core staff, and are described in our community as a place of acceptance and authenticity.
The Church Administrator supports the day-to-day operations at the church. Duties include creating and distributing church bulletins and newsletters, maintaining church records and personnel files, ordering and stocking office supplies, keeping computer files backed up and maintaining office equipment. The church administrator may also take on a supervisory and training role in ministries that have office assistants or volunteers. Other tasks include updating employee and volunteer handbooks, and coordinating employee and volunteer work and vacation schedules and responding to visits, calls and e-mails enquiring about services and facilities at the church.
The Administrator will work under the direction of the Vicar in Charge.
The Administrator will work closely with volunteers and other staff including the church’s treasurer, book keeper, committee chairs in ensuring the church meets its financial management obligations. The church administrator may be involved in tracking and recording church income from donations and sales, deposit funds into church accounts, and paying bills.
The Administrator will provide practical support to the Verger and Facilities Rental Coordinator. Property management duties may include facilitating the maintenance and security operations of church facilities and maintaining an inventory of supplies and equipment. Church administrators assist in scheduling meetings and events, renting out church equipment and enforcing church policies for facility use.
The Administrator is one of the people who interface between the wider community, our neighbours and the church. The Administrator should believe in and demonstrate the church’s teachings in their life and work, and be consistent and creative in maintaining communication with parishioners and the local community both in person and through the church’s website and social media pages.
The role is part-time, at 8 hours a week which can be worked flexibly as negotiated with the Vicar in Charge. A minimum of 4 hours is required on Thursdays when the Church office is open.
KEY SUCCESS FACTORS
· Closing the loop in functions related to day to day operations;
· Providing support to the Vicar, Deacon, Music Director, Verger and Wardens
· Bringing a positive attitude to the team and willingness to grow with the Parish
· Plan, organize and execute all administrative functions at the Church office
· Develop good understanding of Powerchurch software and assist with data entry and report preparation if required.
· Prepare, copy and collate weekly service bulletins. Work with the webmaster to provide updates for Church website and social media presence.
· Prepare weekly service powerpoint presentation and coordinate with technology team in preparation for livestream and recorded services
· Establish an effective record filing system and ensure all church documents are appropriately stored
· Monitor and maintain records of daily facility operations
· Developing and implementing internal administrative policies and procedures
· Develop relationships and communicate with parishioners, key community stakeholders and service suppliers in a professional manner
· Assist in meeting scheduling; attend executive meetings and provide assistance with minute taking where required
· Procure and maintain office supplies
The successful candidate will have the following education, experience, and personal characteristics:
· An appropriate combination of experience, professional development, and post-secondary education that must include proven administration abilities
· Minimum 3 years experience in Office Administration
· Excellent computer skills and proficient in excel, word, outlook and powerpoint
· Excellent communication skills, both written and verbal
· Ability to take initiative
· Excellent goal setting and time management skills
· Strong analytical skills
· Experienced working in a non-structured environment
· Honesty and ability to keep information confidential
· Tolerance for change and disruption, combined with the ability to multi-task and manage to critical deadlines
· Solution-oriented and self-motivated
· Detailed oriented
· Able to approach all persons who seek our support with absolute positive regard