Dean’s Executive Assistant Full Time

St. Andrew’s Hall is searching for a dynamic and highly capable Executive Assistant who thrives in meaningful, mission‑driven work. This is a pivotal role at the heart of the College’s leadership team—ideal for someone who brings exceptional professionalism, sharp organizational instincts, and a deep appreciation for SAH’s ethos. If you excel at supporting senior leaders, navigating complex environments, and keeping a high‑energy office running smoothly, this opportunity offers both purpose and impact.

Position: Dean’s Executive Assistant

Institution: St. Andrew’s Hall (SAH)

Overview: SAH is seeking a highly organized and mission‑aligned Executive Assistant to support the Dean and Assistant Dean. This role ensures the smooth functioning of the Dean’s Office through exceptional administrative coordination, communication, and relationship‑building.

Key Responsibilities:

·       Provide executive‑level administrative support to the Dean and Assistant Dean

·       Coordinate meetings, agendas, minutes, and follow‑up actions for Executive Staff and the SAH Board

·       Prepare reports, correspondence, and communications on behalf of the Dean, including updating the website and social media

·       Maintain faculty personnel files and prepare appointment/contract letters ·       Organize events and support SAH departments as directed

·       Manage calendars, travel, filing systems, and confidential communications

·       Manage communications for SAH including updating the website and social media

·       Recommend improvements to office processes and cross‑departmental workflows

Qualifications:

·       Administrative Assistant diploma required; university degree an asset

·       Minimum 5 years of progressively responsible administrative experience

·       Experience supporting senior leadership; university environment experience an asset

Skills & Abilities:

·       Strong organizational and time‑management skills

·       Excellent interpersonal and communication abilities

·       Ability to work in politically sensitive environments with integrity and discretion

·       Proficiency in MS Office, Canva, Eventbrite, Mailchimp, and social media tools

·       Skilled in minute‑taking and managing multiple priorities in a fast‑paced setting

Application: Interested candidates should email their résumé and the names of three (3) references (subject line: Dean’s Executive Assistant Search) to the attention of Dr. Ross Lockhart, Dean at [email protected] by September 15, 2026.  Only applicants selected for an interview will be contacted.